Tag Archives: productive

Productive Office Work Teams

 

hand drawing the keys for success

“The Golden Rule of Habit Change: You can’t extinguish a bad habit, you can only change it.” ― Charles Duhigg

Maintain a Work Balance

  • Plan daily schedules to support short-term and long-term goals.
  • Review team goals daily, then link them to the activities for the week.
  • Avoid ambiguous language. Be very specific and precise so the listener can receive a clearer communication and less the need for repetition.
  • Don’t allow little distractions to take away your focus from your team.  Turn off those pesky text and email pings that takes your attention away from you projects.
  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”
  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.
  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Set Priorities and Take Initiatives

  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”

Develop a Win-Win

  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.

Synergize Your Team

  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Resources:

Characteristics of Good Work Team Members

http://www.psychologytoday.com/blog/cutting-edge-leadership/201301/characteristics-good-work-team-members

The 7 Habits of Highly Effective Virtual Teams

https://www.americanexpress.com/us/small-business/openforum/articles/culture-beat-the-7-habits-of-highly-effective-virtual-teams/

Thank you for reading my blog about productive teams.   Want to know more about Your AVA, please subscribe to my blog http://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com/texasva2003

I would really like your feedback on this blog.  Please contact me at texasva2003@youraceassistant.com

Cora Belle Marburger, Social Media Virtual Assistant

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Strategic Time Management

Strategic Time Management

Success is a learnable skill.

Success is a learnable skill.

A highly successful small business owner and an entrepreneur will need to use time management to strategically plan their business day to stay on task.  The trick is to follow through on those daily priorities.  Success is a skill, which requires continual learning about topics like organizational skills, time management, and project management.

A Virtual Assistant (VA) can offer relief with administrative support. He or she is a highly-skilled, independent professional who remotely provides administrative, technical and/or creative business support services

Here are some tips to strategic time management success:

  1. Arrive early at work, if your commute, before your team arrives to work without interruption.
  • Get organized and plan the work day; task your Virtual Assistant for assistance.
  • Prioritize your tasks for the day, and possibly the week.
  • Check your email for unexpected tasks for urgency, then task your Virtual Assistant to complete the task.
  • Clear up unfinished tasks from the previous day.
  • Plan your upcoming projects.
  • Start writing your reports with your clear thoughts before the reminders flood your head.
  1. Daily, set aside a specific periods of time to complete specific tasks.
  • Phone calls to your customers, prospects, or to return call.
  • Task your Virtual Assistant to check email message and reply for you, when needed.
  • Your Virtual Assistant can set up meeting reminders on your calendar.
  • Create new blogs and post them regularly.
  1. Use of an online calendars, like OneNote and/or Evernote, and possibly a personal day planner, like Franklin Covey, to organize your work day.
  • OneNote simplifies note taking, organizing your notes, and sharing them. Capture text, images, video, and audio notes and search your notes fast. See OneNote at www.onenote.com.
  • My Group Calendar – Explore how OneNote simplifies note taking, organizing your notes, and sharing them. Capture text, images, video, and audio notes and search your notes fast. Go to http://www.mygroupcalendar.com/
  • Evernote helps you remember and act upon ideas, projects and experiences across all the computers, phones and tablets you use. See Evernote at evernote.com.
  • Franklin Covey is one of my favorite day planners. They now have PlanPlusOnlne which can assist your entire team to higher productivity levels.  A free trial is available.
  1. Working an hour after your team has gone home, to work without interruption.
  • Clear up problems that occurred that day or schedule them for the next day.
  • Catch up on your correspondence that was waiting in your inbox.

Thank you for reading this blog about strategic time management success.  Remember that a great career is built one task at a time.  Want to know more about time management, please subscribe to my blog at http://www.youraceassistant.com/contact.html.  Please share this article and you can follow me at @CoraOnlyVA on Twitter | texasva2003 or Facebook | #CoraOnlyVA

I would really like your feedback on this blog.  Please contact me at texasva2003@youraceassistant.com

Cora Belle Marburger, Social Media Virtual Assistant

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