Category Archives: Virtual Assistants

A Virtual Assistant (VA) is a highly-skilled, independent professional who remotely provides administrative, technical and/or creative business support services.

Celebrating Administrative Professional’s Week

Celebrating Administrative Professional’s Week

 

There are no secrets to success.  It is the result of preparation, hard work, and learning from failure.~ Colin L. Powell

Celebrating Administrative Professional’s Week

Celebrating Administrative Professional’s Week

I have always enjoyed the Administrative Professionals Week.  This is the perfect opportunity for employers to say “thank you” to their administrative person.  They are organized and efficient person that keeps the office runs smoothly.  The administrative professionals are the gatekeepers of a department.

 

The first National Secretaries Day was observed in June 1952.  In 2000, the name was changed to Administrative Professionals Day/Week and the date was moved to the last full week of April, just in time for spring flowers.

 

The Administrative Professionals Week has evolved into a wonderful day to recognize the work of an AA, EA, PA, or VA.   Expressing appreciation for your Administrative Professionals, as well as your entire workforce, not only rewards employees for a job well done, but also aids in engaging your employees to serve your organization’s best interest. It does not have to take a lot of money or time to show true appreciation to your team.

 

I am so happy that this day is still recognized as a special day and throughout the week.  Yes, the administrative professional’s boss can show their respect and value during the year in many ways, because they know that their admins work hard to show their loyalty their boss and to the company.  As an executive assistant, I was thanked for my support to the department on a monthly basis, with signed cards, flowers, email messages, and special dinners with me included within departments I supported.  A simple “Thank You” card to remind me that my work was vital to the success of the organization.

 

I have always valued for my administrative training and advanced skills, so I could support my department.  Being valued with a personal thank you, for assisting another EA Administrative Professional your department with their extra tasks, for the day, was very meaningful to me.

 

Cora Belle Marburger, Social Media Manager

 

Thank you for reading my blog about Administrative Professionals Week.  Feel free to share this blog. Want to know more?  See my blogs at http://blog.youraceassistant.com/  Please contact me at texasva2003@ gmail.com.

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Productive Office Work Teams

 

hand drawing the keys for success

“The Golden Rule of Habit Change: You can’t extinguish a bad habit, you can only change it.” ― Charles Duhigg

Maintain a Work Balance

  • Plan daily schedules to support short-term and long-term goals.
  • Review team goals daily, then link them to the activities for the week.
  • Avoid ambiguous language. Be very specific and precise so the listener can receive a clearer communication and less the need for repetition.
  • Don’t allow little distractions to take away your focus from your team.  Turn off those pesky text and email pings that takes your attention away from you projects.
  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”
  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.
  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Set Priorities and Take Initiatives

  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”

Develop a Win-Win

  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.

Synergize Your Team

  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Resources:

Characteristics of Good Work Team Members

http://www.psychologytoday.com/blog/cutting-edge-leadership/201301/characteristics-good-work-team-members

The 7 Habits of Highly Effective Virtual Teams

https://www.americanexpress.com/us/small-business/openforum/articles/culture-beat-the-7-habits-of-highly-effective-virtual-teams/

Thank you for reading my blog about productive teams.   Want to know more about Your AVA, please subscribe to my blog http://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com/texasva2003

I would really like your feedback on this blog.  Please contact me at texasva2003@youraceassistant.com

Cora Belle Marburger, Social Media Virtual Assistant

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