Category Archives: Office

A blog that relates to an office environment.

Celebrating Administrative Professional’s Week

Celebrating Administrative Professional’s Week

 

There are no secrets to success.  It is the result of preparation, hard work, and learning from failure.~ Colin L. Powell

Celebrating Administrative Professional’s Week

Celebrating Administrative Professional’s Week

I have always enjoyed the Administrative Professionals Week.  This is the perfect opportunity for employers to say “thank you” to their administrative person.  They are organized and efficient person that keeps the office runs smoothly.  The administrative professionals are the gatekeepers of a department.

 

The first National Secretaries Day was observed in June 1952.  In 2000, the name was changed to Administrative Professionals Day/Week and the date was moved to the last full week of April, just in time for spring flowers.

 

The Administrative Professionals Week has evolved into a wonderful day to recognize the work of an AA, EA, PA, or VA.   Expressing appreciation for your Administrative Professionals, as well as your entire workforce, not only rewards employees for a job well done, but also aids in engaging your employees to serve your organization’s best interest. It does not have to take a lot of money or time to show true appreciation to your team.

 

I am so happy that this day is still recognized as a special day and throughout the week.  Yes, the administrative professional’s boss can show their respect and value during the year in many ways, because they know that their admins work hard to show their loyalty their boss and to the company.  As an executive assistant, I was thanked for my support to the department on a monthly basis, with signed cards, flowers, email messages, and special dinners with me included within departments I supported.  A simple “Thank You” card to remind me that my work was vital to the success of the organization.

 

I have always valued for my administrative training and advanced skills, so I could support my department.  Being valued with a personal thank you, for assisting another EA Administrative Professional your department with their extra tasks, for the day, was very meaningful to me.

 

Cora Belle Marburger, Social Media Manager

 

Thank you for reading my blog about Administrative Professionals Week.  Feel free to share this blog. Want to know more?  See my blogs at http://blog.youraceassistant.com/  Please contact me at texasva2003@ gmail.com.

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Eight Practical Steps to Obtain Positive Thoughts

Eight Practical Steps to Obtain Positive Thoughts

Eight Practical Steps to Obtain Positive Thoughts

“I am the master of my mind.  I dwell on positive thoughts.” – Lailah Gifty Akita, Beautiful Quotes

The power of our thoughts can give us creative power or it can lead us astray.

Use positive thinking along with a positive attitude to empower yourself to attract business opportunities that match your target audience.

This is a way we can surround ourselves with positive thoughts and become more positive thinkers.

Here are eight steps to consider:

  1. Set a daily goal to have creative and positive thoughts around you.  Make it work for you.
  2. Keep a daily journal about the positive things in your life, then you can review those thoughts when you are having a bad day.
  3. Have a freedom from fear and step out of your comfort zone.  Have a healthy relationship and don’t seek approval from people.
  4. Challenge yourself to stress-free relationships.  Daily try to maintain your peaceful composure.
  5. Make a choice to focus on the bright side of life and expect positive results.   Being persistent in this area is very important.  It takes practice.
  6. Have positive quotes around your office to help you keep a positive attitude.
  7. A positive attitude is very contagious.   People around you will be asking for your secret about staying positive.  Use positive words with people around you.
  8. Read articles about having a positive attitude and how to control your thoughts.

I read a book called, “The Power of Positive Thinking” by Norman Vincent Peale during my teenage years.  Even though I had a mother that had a positive attitude about life, I still had some negative people around me.  This author really changed my thoughts about the world around me.  I am so thankful that I corrected my life in positive way and tossed out some negative emotions that I had in my life.

Resources:

One of my favorite author’s is Joyce Meyer.  Her book “12 Strategies to Win the Battle of the Mind” has been a blessing to me over the years.

I really like Brian Tracy’s blog on “Transform Your Life with the Power of Positive Thinking.”  http://www.briantracy.com/blog/personal-success/positive-attitude-happy-people-positive-thinking/

Thank you for reading my blog about “Eight Practical Steps to Obtain Positive Thoughts.”  Want to know more?  You can subscribe to my blog at http://blog.youraceassistant.com/

Please, feel free to share this blog.  Also, I would really like your feedback on this blog, so please contact me at texasva2003@gmail.com.  Thank you!

Cora Belle Marburger, Online Marketing Virtual Assistant

 

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Productive Office Work Teams

 

hand drawing the keys for success

“The Golden Rule of Habit Change: You can’t extinguish a bad habit, you can only change it.” ― Charles Duhigg

Maintain a Work Balance

  • Plan daily schedules to support short-term and long-term goals.
  • Review team goals daily, then link them to the activities for the week.
  • Avoid ambiguous language. Be very specific and precise so the listener can receive a clearer communication and less the need for repetition.
  • Don’t allow little distractions to take away your focus from your team.  Turn off those pesky text and email pings that takes your attention away from you projects.
  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”
  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.
  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Set Priorities and Take Initiatives

  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”

Develop a Win-Win

  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.

Synergize Your Team

  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Resources:

Characteristics of Good Work Team Members

http://www.psychologytoday.com/blog/cutting-edge-leadership/201301/characteristics-good-work-team-members

The 7 Habits of Highly Effective Virtual Teams

https://www.americanexpress.com/us/small-business/openforum/articles/culture-beat-the-7-habits-of-highly-effective-virtual-teams/

Thank you for reading my blog about productive teams.   Want to know more about Your AVA, please subscribe to my blog http://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com/texasva2003

I would really like your feedback on this blog.  Please contact me at texasva2003@youraceassistant.com

Cora Belle Marburger, Social Media Virtual Assistant

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Steps to Make Your Office User-Friendly

Office Organization

Office Organization

An organized office is a definite must for an office professional!

Here are some easy ideas to assist you:
• Develop a Manageable Filing System
Use a variety of desktop organizers or trays to organize papers that come across your desk.
Use storage boxes to store dated files.
Create a file for magazine articles or scan them into your computer.
Color-coding your files makes it faster to find information.

• Develop General Organizational Tips
Pre-Sort the mail: To-File, To-Read, To-Contact (write or call).
Keep essential items on your desktop.
Clean out each desk drawer, to free up even more valuable storage space.
Create a separate drawer for personal paperwork, items, etc.
If you work with more than one person create an in box for each person.

• Develop Information Management
Have a master to-do list for each day at your desk.
Empty workspace of everything but the project you’re working on to cut down on distractions.
Straighten desk at the end of the day and especially at the end of the week so that you can start each morning with a clear desk.

• Set Up Priorities
Return calls in batches. Leave specific messages and the time you called if the person you’re trying to reach isn’t available.
At the end of each project or event, organize paperwork and file or store it.

Thank you for reading this blog about making your office user friendly.  Want to know more about time virtual assistants, please subscribe to my blog at http://www.youraceassistant.com/contact.html.  Please share this article and you can follow me at @CoraOnlyVA on Twitter | texasva2003 or Facebook | #CoraOnlyVA

Thank you for reading my blog about VA marketing tips.  Remember that a great career is built one task at a time.

Want to know more about setting goals, please subscribe to my blog https://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com//CoraBelleMarburger

I would really like your feedback on this blog.  Please contact me at texasva2003@youraceassistant.com

Cora Belle Marburger, Social Media Virtual Assistant

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